Clicking on her leave balances will show you the update following the transfer: The Holiday Act 2003 requires that the employer and employee determine an employee’s entitlement to annual holidays based on what genuinely constitutes a week for each employee. An employee is entitled to 15 leave days per annum, which equates to 1.25 days per month i.e 15/12 The employee is at work for 9 hours per day and works a 5 day week I would like to convert/compute the leave days in hours per month See my computation below, which I am … This is because the accrual is done via the "Annual Holiday Accrual" leave category. Annual Holiday Leave: ... to convert 4 standard weeks in hours you need to revert back to what the employee's standard hours per week are (in the employee's Pay Run Defaults screen). Betty Davis gets paid fortnightly and the pay period currently being processed is 8/14/19 to 21/4/19. 1 Hour = 0.025 Work Weeks (exact result) Display result as. To change to six weeks per year, enter 12%. Along with the standard hours paid to Betty per pay, we will also transfer her leave. Once the employee's leave balances have all been determined by following the above calculations, then you can enter/import the leave balances initial values against the applicable leave type. For eg, an employee works 8 hours per day. Task: Convert 2,500 hours to weeks (show work) Formula: hours ÷ 168 = weeks Calculations: 2,500 hours ÷ 168 = 14.88095238 weeks Result: 2,500 hours is equal to 14.88095238 weeks. These methods are defined here. As per the Holiday Act 2003, employees are entitled to 4 weeks of annual holidays after 12 months of continuous employment with their employer and then after every following 12 months of employment. If you have any feedback or questions please contact us via support@nzpayroll.co.nz. 8% is the equivalent of 4 weeks Annual Leave per year, 10% is five weeks per year. For any leave categories that need to convert from an hourly balance to a week balance, the formula is as follows: Total leave hours (for a specific leave category) divided by the employee's hours per week. The hours to weeks conversion will be calculated as 120 / 40 = 3 weeks. Daniel has now been contracted to work 30 hours a week which means his defined work week for purposes of taking leave is a 30 hour week. Total hours divided by the employee's hours per week. Each year has 52 weeks in it, which is equivalent to 52 weekly pay periods. For example, if an employee works 20 hours per week, the equivalent accrual in hours on a per pay run basis is as follows: If an employee works 30 hours per week, the equivalent accrual in hours on a per pay run basis is as follows: If, in the employee's Pay Run Defaults screen you have stated the employee works "0" hours per week, the employee will not accrue any Annual Holiday in the pay run. Using the employee above, we will run through an example of how to transfer the leave across from one leave category to the other. He then decides to take a 4 week holiday. Enter the balance as at the point of transition to this payroll system (that is, as at the later pay run processed in your previous payroll system). Calculate this like so: You can calculate this like so: (annual hours ÷ 0.8538) - annual hours = annual leave in hours Example: an employee working 25 hours a week for 30 weeks a year To view this, click on "Leave Balances" within Betty's pay: Betty already has 40 hours of annual holiday entitlement from previous entitlement periods and now we need to transfer 100 hours of annual holiday accrual. There are two actions required to undertake the transfer: Click on Actions > Accrue Leave > Select the "Annual Holiday Leave" leave category from the drop down list in the Leave Accrued section > you can enter a note to keep a record of the purpose of this transfer > then, enter the number of hours being transferred, ie '100'. These figures are exclusive of income tax. You can still migrate your payroll easily by following the below calculation to convert your employees' leave balances from hours to days or weeks. The employee’s entitlement to annual holidays will be affected by any changes to their work pattern. Conversion Table. This means he has an accrual balance of 4.61 hours as two fortnightly pay runs were processed after his 12 month anniversary. Initial Opening Balances Value . To change to six weeks per year, enter 12%. The new 40 hour contract conditions win the race, so he’s entitled to (effectively) 160 hours annual leave. If you cannot take annual leave within your working hours. If the employee has been accruing a different number of weeks before the change, so has an existing holiday pay balance then changing the holiday pay % will re-calculate this balance. Determine current leave balances for existing employees. If you’re migrating your payroll, you'll most likely want to set the opening balances for the leave entitlements and the year to date payment figures for your employees. How does the system pro rata gross earnings when calculating components of leave, Convert Leave Balances from Hours to Days and Weeks for Initial Opening Balances Values, Updating the current leave configuration of your business, Managing Sick Leave & Domestic Violence Leave, Managing Sick Leave & Domestic Violence Leave (Legacy), How do I manage annual holiday leave accrual and entitlements? The agency may pay a member for unused annual leave at their hourly rate of pay at termination; however, this paid leave is not eligible for conversion and should be excluded from the leave balance reported. From. This calculator will help you to quickly convert a wage stated in one periodic term (hourly, weekly, etc.) In order to know which employee's accrual needs to be transferred, you will need to know when the employee has reached their entitlement period. If you have any questions or feedback please let us know via, Personal/Carer's leave settings & balances: migrating from hourly leave to day based leave (non Award employees), Converting hourly leave balances to days and weeks balances for initial Opening Balances values, Converting hourly leave configuration to day or weekly based leave for your business, Correcting Leave Category Settings for Long Service Leave, Leave accruals: Examples of how leave is applied based on setup scenarios, Leave - Applying in Advance (Leave Predictions), Setting Employees Opening Balances - Initial Values, Import/Export Employee Opening Balances - Initial Values, How the Leave Unit Conversion is Calculated, Personal/Carer's leave settings & balances: installing the Award update and migrating from hourly leave to day based leave.